Paul H Burgess & Co. https://paulhburgess.com "Yielding a Better Result" Mon, 16 Nov 2020 17:11:39 +0000 en-US hourly 1 https://wordpress.org/?v=6.9.4 Small Business Accounting 101 https://paulhburgess.com/2020/11/16/small-business-accounting-101/ https://paulhburgess.com/2020/11/16/small-business-accounting-101/#respond Mon, 16 Nov 2020 16:57:00 +0000 https://paulhburgess.com/?p=520 With the year-end fast approaching, it is important for business owners to get a head start on “closing out” the annual books. Typically better accountings produce better tax results by allowing tax professionals more time to concentrate on tax savings ideas, and suggestions while facilitating tax planning for the new year.

To that end, please see the following 10 accounting system tips:

  1. A good accounting system will easily provide managerial reports to assist with business decisions.
  2. The objective of an accounting system is to efficiently “capture” business revenues, expenditures, and owner compensation with effective internal controls.
  3. Many small businesses have success using Quickbooks, including its online version (“QB”). It is fairly simple to write checks, set up charts of accounts, and balance the checkbook with QB. We can assist you in setting up a chart of accounts with our template that is tailored for each situation. There are also other good programs available, especially industry specific accounting software.
  4. We generally recommend a third-party to process payroll. It is not complicated, but payroll processing requires numerous small steps making in-house preparation inefficient for many small businesses. We prefer the large payroll services because their size provides better internal controls and continuity of service. Payroll deposits are fertile ground for embezzlement and the national payroll firms have an excellent track record of making sure the deposits are timely with the IRS.
  5. Nevertheless, lots of small businesses are successful with in-house payroll as long as they have proper internal controls including separation of duties, reconciliation procedures, and verifying IRS and state governments have received the deposits.
  6. A business should have a credit card account dedicated to business expenses; and owners should not charge personal expenses on a business credit card or vice versa. Thus, business owners should have separate business and personal credit cards.
  7. Do not pay business expenses from a personal checking account. It will drive up your accounting costs, and possibly miss deductions. Instead, transfer funds from the personal account to the business account, thus the business pays the expense. There can be tax consequences for such transfers. Be aware of them.
  8. Similarly, do not pay personal expenses from the business checking account. If audited and the IRS starts uncovering personal expenses, IRS will scrutinize the entire accounting more. Instead, transfer funds from the business account in even dollars to the personal account, and classify the transfer properly as a draw, dividend, salary (requires payroll taxes), loan or loan repayments.
  9. Each month the checking accounts should be reconciled and the appropriate business reports generated. Usually the minimum reports are the income statement and the balance sheet. Typically, business owners also want to be aware of the accounts receivables and payables. Make it a goal to have all reports completed by the 15th of the following month. Many circumstances dictate more timely reports.
  10. If a business does not desire or have the time or expertise to generate monthly accounting reports, it most certainly should have those completed by a third-party. To further discuss how me may help, Paul is available at 918.599.7755.

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Estate Planning 101 https://paulhburgess.com/2020/11/14/may-2020-newsletter/ https://paulhburgess.com/2020/11/14/may-2020-newsletter/#respond Sat, 14 Nov 2020 16:49:17 +0000 https://paulhburgess.com/?p=484

Introduction – Estate Planning Objectives

A well-designed estate plan achieves four objectives. First, it helps ensure your property is distributed in the manner you desire which reduces the emotional stress for all. Second, careful estate planning reduces the time and money your survivors will spend settling your affairs. Third, a good estate plan provides for contingencies, such as disabilities, minor children inheriting, etc.; and fourth, prudent estate planning can reduce income and estate taxes. Fortunately, estate taxes are only applicable to fairly large estates. But, pension plan income taxes are common in almost all estates. Perhaps the main driving force behind estate plans in Oklahoma is avoiding probate. Transferring assets in probate is expensive, time consuming, and slow. Other times the catalyst is to address existing and possible future physical and mental disabilities of those involved. Thus, it is crucial to tailor the estate plan to the circumstances, including the size of the estate, the different types of assets, and address the complexities related to the surviving family members, including blended families. Essentially, good estate planning is a tool to help your family. The next several sections explain the “nuts and bolts” of estate planning.

What is Estate Planning?

Estate planning is arranging your affairs utilizing several types of laws including that of trusts, wills, taxes, probate, insurance, property, LLCs and corporations, family law, etc.


The most basic estate plan is probably using joint tenancy deeds, and then perhaps Pay on Death accounts, or Transfer on Death deeds. These are inexpensive and do work, but issues can arise with the unanticipated.
For example, the intended joint tenant beneficiary passes away first, or he or she ends up with creditor problems (many times the IRS) entangling another’s assets. Sometimes even a current gift that is meant to take effect upon death results in inadvertent income taxes. Thus, a well-intended simple estate plan can be a financial mistake. Fortunately, a Will can
solve some of these problems.

A Will – The Basic Document

A Will is a written document by which you make provisions for the disposition of your property upon your death. A personal representative (PR) is appointed pursuant to the Will and approved by the probate court. The PR gathers and accounts for your property and make distributions according to the provisions of your Will, including the payment of debts, all of which is done under court supervision.

However, not all property “passes” pursuant to a Will. Thus, probate property has to be coordinated with property that passes “outside” the Will or probate. Generally joint tenancy assets, life insurance, and pension plans are not governed by a Will. Thus, it is important to know what property
will pass pursuant to a Will, and what property is transferred out side of a Will, and just as important, what property passes to another subject to a debt or mortgage.

A rule of thumb: a Will controls property that is owned in your name individually at the time of your death, or is otherwise paid to your estate by contract or other agreement.

A Will has five major drawbacks, including it:

  1. Requires probate.
  2. It cannot provide a plan for mental or physical disabilities while one is alive.
  3. It does not protect your privacy or that of your family
  4. It can be easily contested in a probate
  5. Probate invites creditors, real and putative, demanding money.

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